Business Systems Project Coordinator

Grand Rapids, MI
11/3/2026
Grand Rapids, MI or Remote
Depends on Experience 

The Business Systems Project Coordinator supports the Business Systems Manager in turning long-term goals and strategies into an executable plan for the development team. This role breaks large initiatives into tasks, recommends monthly and weekly priorities, tracks progress, and works to remove blockers so projects stay on schedule. The coordinator works closely with developers, system analysts, and business stakeholders across departments to make sure the right work is getting done and deliverables meet the business need. 

Essential Duties and Responsibilities 

  • Work with the Business Systems Manager to understand long-term goals and help translate them into roadmaps, milestones, and deliverables 

  • Work with developers to break large initiatives into clear, right-sized tasks and user stories 

  • Recommend and communicate monthly and weekly priorities based on direction from the Business Systems Manager 

  • Run weekly planning and check-ins, and track status, risks, and deadlines 

  • Identify blockers, including cross-department dependencies, and work to resolve them or escalate to the Business Systems Manager 

  • Act as the link between developers and business stakeholders, gathering requirements and confirming deliverables meet the need 

  • Keep documentation, project boards, and status reporting current 

  • Flag capacity and scope issues early and recommend tradeoffs 

  • Performs other tasks as requested by Manager. 

Education & Experience 

  • Bachelor’s degree in Information Systems, Computer Science, Business, or a related field, or equivalent experience 

  • Experience with ERP or manufacturing systems preferred 

  • 2+ years of project management or project coordination experience supporting a software or IT team 

  • PMP, CSM, or similar certification preferred 

Skills & Competencies 

  • Agile or Kanban methods and tools that support these methods 

  • Proven ability to break high-level goals into actionable tasks 

  • Ability to translate business requirements into clear tasks for developers 

  • Strong organization, follow-through, and prioritization skills 

  • Proactive problem solving and clear, timely communication when risks arise